Finance Administrator

Job Description:

Job title:                    Finance Administrator

Salary:                       AP1 – £16,986 – £17,704

Hours:                       21 hours per week (hours and days negotiable)

Responsible to:      General Manager

CLOSING DATE:  23rd September 2016 at 12pm Noon – Late applications will not be accepted


Job Purpose:

To be responsible for the financial administration of the project, ensuring the highest financial standards are maintained in the recording and dissemination of funding.


Main Duties:

Match up invoices received with PO and get authorisation from originator to pay the supplier

Prepare Cheques for Payment

Check contracts and ensure they provide best value for money

Post Purchase and Sales Ledger to Sage

Ensure contact details are kept up to date on Sage

Issue Sales Invoices (requests for grants where appropriate)

Ensure payment is received for above

Credit Control where required to ensure cash flow is maintained

Check all Petty Cash including monies in each tin across 4 bases

Check off all receipts to ensure accurate recording

Post Petty Cash to individual cash accounts on Sage

Get cash from Bank and issue to relevant offices

Weekly checks via online banking to ensure there are no account issues

Monthly checks online with the Company credit card to ensure no issues

Bank reconciliation at least monthly

Sales and Purchase ledger reconciliation

Payroll Prep and submission

Post salary journals after they have been prepared and split across departments

Prepare payroll payments for issue to relevant parties (SPF, Royal London for Pensions etc)

Carry out banking duties

Liaise with manager to ensure pension auto enrolment is up to date

Person Specification:

Experience in a similar role

Commitment to aims, objectives and ethos of Alternatives.

Excellent communication skills (written, oral, non-verbal)

Commitment to teamwork & user involvement in the planning/delivery of services.

Understanding of the Voluntary Sector.


Alternatives Application Form