JOB DESCRIPTION

Job Title:
Administrator with Housekeeping Duties

Responsible to:
Monitoring Officer

Location:
Safe As Houses Project, Clydebank

Hours:
30 Hours per week

Salary:
£9.01 per hour + pension

Main Functions:
To provide reception, clerical and housekeeping support to Safe As Houses staff.

Main Duties:

  • Record all mail in and date stamp then pass to the relevant worker or resident.
  • Ensure all visitors and clients entering the building are welcomed in a friendly manner. Record all visitors in the sign in book and record when they leave the building.
  • Ensure all filing is kept up to date and review filing system as required.
  • Answer incoming calls and take messages when staff unavailable and ensure there is always cover at the reception desk.
  • Check the copier and ensure it is stocked with paper and refill as required.
  • Check stock levels of stationery supplies and order as required.
  • Ensure the reception and office areas are kept tidy and report any maintenance issues to the Monitoring Officer.
  • Take meter readings for utilities and photocopier as requested – usually monthly or quarterly.
  • Any other duties as deemed relevant by the Monitoring Officer.
  • To ensure bedrooms are prepared for entry for new residents
  • Ensure used bedding is washed and clean bedding is provided prior to entry.
  • Check rooms are properly maintained by residents and report any issues.
  • Liaise with Monitoring Officer in regard to furnishings, bedding etc. which may be needed.
  • To check staff toilet is clean and maintained by nightshift staff
  • To ensure office spaces have been cleaned and hoovered by nightshift and report any issues to Monitoring Officer.
  • To ensure bins are put out for collection.

CLOSING DATE:
Friday 24th January 2020 at 9am
Late Applications will not be considered.